Software directory
Best Project Management Software: 12 tools compared for 2026
Project management software helps teams plan work, assign tasks, track deadlines and see progress in one place. Common building blocks are task lists, Kanban boards, Gantt timelines, time tracking and reporting. Tools range from simple task boards to full portfolio and resource management suites.
- Tools compared
- 12
- Publish prices
- 12 of 12
- Free plan or trial
- 11 of 12
- Median G2 rating
- 4.4
Project Management Software at a glance
| Tool | Best for | Pricing model | Starting price | G2 rating |
|---|---|---|---|---|
 Smartsheet | Teams used to spreadsheets who want structured project tracking. | per user | About $9 per member/month billed yearly (Pro; estimate, the vendor does not clearly label monthly vs yearly prices) | 4.4 (22,617 reviews) |
 monday.com | Small and mid-size teams that want customizable boards and many automations. | per user | $9 per seat/month billed annually (Basic), min. 3 seats | 4.7 (15,000 reviews) |
 Trello | Small teams that want a visual Kanban board with minimal setup. | per user | $5 per user per month billed annually (Standard) | 4.4 (14,050 reviews) |
 Asana | Cross-functional teams that want timelines and unlimited automations from the Starter tier. | per user | $10.99 per user/month billed annually (Starter) | 4.4 (13,232 reviews) |
 ClickUp | Small and mid-size teams that want one flexible tool replacing several apps. | per user | $9 per user/month billed annually (Core; regular $12) | 4.6 (13,158 reviews) |
 Notion | Startups and small teams combining wiki and project tracking. | per user | Free; Plus $10 per member per month billed annually | 4.6 (10,967 reviews) |
 Jira | Software and IT teams running agile sprints and backlogs. | per user | Free up to 10 users; Standard about $8.48 per user per month (monthly, list) | 4.3 (7,891 reviews) |
 Basecamp | Small teams or agencies that prefer flat pricing over per-seat. | flat | Free (3 users, 1 project); Freelancer $29 per month | 4.1 (5,400 reviews) |
 Wrike | Mid-size teams running cross-functional projects with approvals. | per user | $10 per user/month billed annually (Team) | 4.2 (4,540 reviews) |
 Microsoft Project | Microsoft 365 organizations with PMO-style scheduling needs. | per user | Not confirmed by Microsoft; third parties list Project Plan 3 at about $30 per user per month | 4.0 (1,622 reviews) |
 Teamwork | Agencies and professional services teams billing client work. | per user | Free (up to 5 users); Basics $9.99 per user per month billed annually | 4.4 (1,206 reviews) |
 Zoho Projects | Small teams already using Zoho apps. | per user | Free (3 projects, up to 5 users); Premium $4 per user per month billed annually (third-party) | 4.3 (560 reviews) |
Prices as published by each vendor on October 24, 2026. "Contact sales" means no public price. G2 ratings read on the same day.
Security and contract checklist for project management software
| Tool | SAML SSO | SCIM provisioning | Audit logs | Data residency | Contract | Support |
|---|---|---|---|---|---|---|
| Smartsheet | Google/Microsoft/Apple on all plans; SAML 2.0 on Enterprise and Advanced Work Management. | Not named; directory integrations (provisioning) on Enterprise and up. | Activity log on Business and up; Event reporting add-on on Enterprise. | EU environment (Germany, Ireland); Smartsheet Regions offers US and Australia. | Cancel or change seats anytime per User Agreement; Enterprise has SLA. | Premium Support add-on on Business and Enterprise; included in Advanced Work Management. |
| monday.com | Not published | Not published | Not published | US, Germany, Australia data centers; assigned by account creator location. | Annual paid upfront; yearly plans cancelled within 30 days get partial refund; no refund for downgrades. | 24/7 support on Enterprise. |
| Trello | Enterprise includes SSO via Atlassian Guard; Standard and Premium need a separate Atlassian Guard subscription. | Not published | Not published | Not published | Standard and Premium available monthly or annually; Enterprise annual only. | Free: help articles; Enterprise: 24/7 Enterprise Admin support; others not stated. |
| Asana | Enterprise (SAML); Microsoft SSO can be required on paid plans. | Enterprise. | Enterprise. | Europe, Australia, Japan data centers, opt-in add-on on Enterprise. | Monthly plan available; cancel anytime, keep access to period end; no refunds. | Not published |
| ClickUp | Google SSO on Business; SAML, Okta, Microsoft SSO on Enterprise and Max. | Enterprise and Max. | Enterprise and Max. | Enterprise: US, Europe (Ireland) or Asia Pacific (Australia, Singapore) on AWS. | Cancel anytime; 30-day satisfaction refund window; bank transfer for Enterprise orders above a minimum. | 24/7 support via help center; Assist add-on for expert time. |
| Notion | Business and Enterprise (SAML) | Enterprise. | Enterprise. | Enterprise only; regions not named. | Monthly plan available. | Not published |
| Jira | Enterprise includes SSO; Free, Standard and Premium need Atlassian Guard Standard. | Enterprise includes; other plans need Guard Standard. | Standard and up (not available on Free); Premium and Enterprise not confirmed. | Not published | Monthly or annual subscriptions. | Free: community; Standard: local business hours; Premium: 24/7; Enterprise: 24/7 Enterprise. |
| Basecamp | Not published | Not published | Not published | Primarily US hosting; EU/UK data transferred to US under DPA/SCCs. | No long-term contract; cancel anytime; 30-day trial on paid plans. | 24/7/365 on paid plans; priority 24/7 on Pro Unlimited. |
| Wrike | Not published | Not published | Not published | EU accounts hosted in Paris, France; others in Santa Clara, California; changes via Wrike. | Annual subscription on Business and above; Team purchasable self-serve for up to 15 users. | Not published |
| Teamwork | Enterprise (quote) | Not published | Not published | US or EU (AWS) | Monthly plans have no long-term commitment; annual prepaid. | Free expert training on all plans; dedicated success manager and priority support on Enterprise. |
| Zoho Projects | Enterprise and Ultimate. | Not published | Not published | Region chosen at signup; locations not listed by the vendor. | No long-term contract; monthly plan available. | Premium support plans add 24/5 live chat and phone; lower plans not detailed. |
Which plan includes SSO, SCIM and audit logs often decides the real price. "Not published" means the vendor's public pages do not say; ask before you sign.
How to compare project management software
- Task views and planning. Kanban, list, Gantt and calendar views decide whether different teams can plan work the way they already think.
- Workflow automation. Rules and templates cut repetitive status updates and handoffs.
- Workload and resource management. Shows who is overbooked, which matters once several projects compete for the same people.
- Time tracking and budgets. Needed by agencies and service teams to bill clients and control project cost.
- Reporting and dashboards. Gives managers status across projects without asking for updates.
- Integrations. Connections to Slack, Google Workspace, Microsoft 365, GitHub and CRM decide how well the tool fits existing tools.
- Pricing model and real cost. Per-seat, per-contact, per-envelope or per-device pricing changes the total cost sharply as a team grows.
- Target company size. Tools built for 10 person teams and for 1,000 person companies differ in admin controls, support and price tiers.
| Tool | Task views and planning | Workflow automation | Workload and resource management | Time tracking and budgets | Reporting and dashboards | Integrations | Pricing model and real cost | Target company size |
|---|---|---|---|---|---|---|---|---|
| Smartsheet | Not verified | Not verified | Resource Management is a paid add-on on Business and Enterprise. | Not verified | Not verified | Directory integrations on Enterprise; Bridge is Enterprise add-on. | Per member; contributors and guests unlimited and free; add-ons like Dynamic View (from $125/month) and Data Shuttle (from $100/month) | Pro 1 to 10 members; Business 3+; Enterprise 10+. |
| monday.com | Timeline/Gantt and calendar from Standard. | 250 actions/month Standard, 25,000 Pro, 250,000 Enterprise. | Portfolio and resource management on Enterprise. | Time tracking on Pro. | Not verified | 250 integration actions/month Standard, 25,000 Pro. | Per seat, min 3 seats, quote above 40 users. | G2 Learn article reports 63% small business, 29% mid-market, 8% enterprise users. |
| Trello | Board view on all plans; Calendar, Timeline, Table, Dashboard and Map views on Premium and up. | Built-in automation on every board; 250 command runs per month Free, 1,000 Standard, unlimited Premium and Enterprise. | Not verified | No native time tracking listed on the pricing page; third-party Power-Ups needed (G2 reviewers also mention this) | Dashboard view on Premium and Enterprise. | Unlimited Power-Ups per board; page cites 200+ apps. | Per user per month; Free plan capped at 10 collaborators per Workspace. | Small teams and departments; Enterprise tier for larger orgs. |
| Asana | List, board, calendar on Personal; timeline and Gantt from Starter. | Unlimited automations from Starter. | Resource management within portfolios on Advanced; organization-wide on Enterprise. | Timesheets and Budgets add-on on Starter; time tracking comparing estimated vs actual effort on Advanced. | Portfolios and goals on Advanced. | Not verified | Per user per month, annual billing cheaper. | Small teams to enterprise. |
| ClickUp | Not verified | 1K automations/month on Core, 10K on Business (pricing page) | Not verified | Timesheets listed from Business plan. | Not verified | Not verified | Per user per month, workspace-wide upgrade; AI credits pooled, extra 10,000 credits for $10. | Free tier to enterprise; Enterprise and Max for large orgs. |
| Notion | Timeline, calendar and board views; dependencies. | Automations for task flows and database entries. | Not verified | Not verified | Dashboards with charts from multiple sources. | Slack, GitHub, Jira embeds. | Per member per month; yearly saves up to 20%. | Two-thirds of G2 reviews from small business; Enterprise tier for large orgs. |
| Jira | Boards, backlog, list, timeline and calendar views (not verified) | Automation steps per plan: 150 per subscription Free, 400 per user/month Standard, 750 Premium, 1,000 Enterprise. | Not verified | Not verified | Not verified | Not verified | Per user per month with volume tiers; Free up to 10 users. | Free for up to 10 users; plans scale to 100,000 users. |
| Basecamp | To-dos, Card Tables (Kanban style), scheduling; Gantt-style timeline not listed. | Automatic check-ins only; no rule-based automation listed. | Not verified | Listed in plan features; availability on Freelancer and Pro is unclear on the vendor's pricing page. | Reports and automatic check-ins on all plans. | Not verified | Flat monthly fee per plan, user count capped by plan (3/5/10/15/unlimited) | Small teams; 20+ users require Pro Unlimited. |
| Wrike | Not verified | Not verified | Not verified | Not verified | Not verified | Wrike Integrate and Two-Way Sync (22 systems) are add-ons, included in Apex. | Per user per month billed annually; seat blocks; add-ons priced separately. | Team 2 to 15 users; Business 5 to 200; Pinnacle and Apex for larger orgs. |
| Microsoft Project | Not verified | Not verified | Not verified | Not verified | Not verified | Not verified | Not verified | Not verified |
| Teamwork | Real-time project health views; list, board and Gantt views not confirmed. | AI Project Wizard and AI Teammates. | Workload Planner and AI utilization summaries. | Built-in timer, timesheet reminders, per-project billable and cost rates and budgets. | Real-time profitability reports. | 150+ listed in site navigation; MCP server for Claude, ChatGPT, Copilot. | Per user per month; seat minimums of 3 (Basics) and 5 (Accelerate) | Agencies, consulting and professional services. |
| Zoho Projects | List, simple list, Kanban and Gantt with dependencies, critical path and baselines. | Blueprints, business rules, workflow rules, webhooks, SLAs, custom functions; 5,000 runs/month on Premium. | Workload check while assigning, planned vs actual hours per user. | Manual or timer, approvals, planned vs actual budgets, earned value. | Project and portfolio dashboards; Zoho Analytics with 50+ prebuilt reports. | 32 listed integrations plus Zapier and Zoho Flow; importers for Microsoft Project, Jira, Basecamp. | Per user per month with free tier for 5 users. | Small and mid-size teams. |
The 12 tools in detail
Smartsheet
Spreadsheet-style work management platform with sheets, automation and enterprise governance, sold per member.
- Starting price
- About $9 per member/month billed yearly (Pro; estimate, the vendor does not clearly label monthly vs yearly prices)
- Pricing model
- per user
- G2 rating
- 4.4 (22,617 reviews)
- Workload and resource management
- Resource Management is a paid add-on on Business and Enterprise.
- Integrations
- Directory integrations on Enterprise; Bridge is Enterprise add-on.
- Pricing model and real cost
- Per member; contributors and guests unlimited and free; add-ons like Dynamic View (from $125/month) and Data Shuttle (from $100/month)
- Target company size
- Pro 1 to 10 members; Business 3+; Enterprise 10+.
Choose it if
- Teams used to spreadsheets who want structured project tracking.
- Mid-size and large organizations needing governance, SAML SSO and regional hosting.
Skip it if
- Small teams on a tight budget (G2 reviewers often cite price)
- Teams wanting a quick setup without learning formulas.
Worth knowing
- SAML SSO and user provisioning (directory integrations) only on Enterprise and Advanced Work Management; Business has Google/Microsoft/Apple login.
- Resource management, Dynamic View and Data Shuttle are paid add-ons even on Business.
- Event reporting (six months of logs), data egress and CMEK are Enterprise add-ons.
monday.com
Board-based work management platform with a 3-seat minimum on paid plans and quote-based pricing above 40 users.
- Starting price
- $9 per seat/month billed annually (Basic), min. 3 seats
- Pricing model
- per user
- G2 rating
- 4.7 (15,000 reviews)
- Task views and planning
- Timeline/Gantt and calendar from Standard.
- Workflow automation
- 250 actions/month Standard, 25,000 Pro, 250,000 Enterprise.
- Workload and resource management
- Portfolio and resource management on Enterprise.
- Time tracking and budgets
- Time tracking on Pro.
Choose it if
- Small and mid-size teams that want customizable boards and many automations.
- Teams that need data hosting in the US, Germany or Australia.
Skip it if
- Groups larger than 40 users who want self-serve pricing (quote required)
- Solo users or pairs needing more than the free 2-seat plan, since paid plans start at 3 seats.
Worth knowing
- Paid plans have a 3-seat minimum; above 40 users a quote is required.
- Per vendor FAQ monthly billing is not discounted and annual saves 18%.
- Resource and portfolio management only on Enterprise; time tracking only from Pro.
Trello
Card-based Kanban board tool from Atlassian that stays simple for small teams and adds timeline, calendar and dashboard views on paid plans.
- Starting price
- $5 per user per month billed annually (Standard)
- Pricing model
- per user
- G2 rating
- 4.4 (14,050 reviews)
- Task views and planning
- Board view on all plans; Calendar, Timeline, Table, Dashboard and Map views on Premium and up.
- Workflow automation
- Built-in automation on every board; 250 command runs per month Free, 1,000 Standard, unlimited Premium and Enterprise.
- Time tracking and budgets
- No native time tracking listed on the pricing page; third-party Power-Ups needed (G2 reviewers also mention this)
- Reporting and dashboards
- Dashboard view on Premium and Enterprise.
Choose it if
- Small teams that want a visual Kanban board with minimal setup.
- Teams already on Atlassian products.
- Free-tier users with up to 10 collaborators per Workspace.
Skip it if
- Teams needing built-in time tracking or resource management.
- Large portfolios with many dependent projects.
- Teams wanting SSO without a separate Atlassian Guard subscription.
Worth knowing
- Standard and Premium do not list SSO; SAML SSO needs the separate Atlassian Guard subscription (from $4 per user per month per Trello pricing page) unless on Enterprise.
- Free plan limit is 10 collaborators per Workspace, not per board.
- Timeline, Calendar, Table and Dashboard views start at Premium, $10 per user per month annual.
Asana
Work management platform with list, board, timeline and Gantt views, where resource management and portfolios start at the Advanced tier.
- Starting price
- $10.99 per user/month billed annually (Starter)
- Pricing model
- per user
- G2 rating
- 4.4 (13,232 reviews)
- Task views and planning
- List, board, calendar on Personal; timeline and Gantt from Starter.
- Workflow automation
- Unlimited automations from Starter.
- Workload and resource management
- Resource management within portfolios on Advanced; organization-wide on Enterprise.
- Time tracking and budgets
- Timesheets and Budgets add-on on Starter; time tracking comparing estimated vs actual effort on Advanced.
Choose it if
- Cross-functional teams that want timelines and unlimited automations from the Starter tier.
- Companies needing EU, Australia or Japan data hosting (Enterprise add-on)
Skip it if
- Teams needing SAML SSO or audit logs below Enterprise.
- Very small groups that need more than 2 users free.
Worth knowing
- SAML SSO, SCIM and audit logs are Enterprise only; paid lower plans only allow requiring Microsoft SSO.
- Data residency (Europe, Australia, Japan) is an opt-in Enterprise add-on.
- No refunds; seat additions come in steps (1 at a time for 2-5 users, 5 up to 30, 10 up to 100)
ClickUp
All-in-one work management platform with tasks, docs, whiteboards and AI credits, sold per user with a free tier.
- Starting price
- $9 per user/month billed annually (Core; regular $12)
- Pricing model
- per user
- G2 rating
- 4.6 (13,158 reviews)
- Workflow automation
- 1K automations/month on Core, 10K on Business (pricing page)
- Time tracking and budgets
- Timesheets listed from Business plan.
- Pricing model and real cost
- Per user per month, workspace-wide upgrade; AI credits pooled, extra 10,000 credits for $10.
- Target company size
- Free tier to enterprise; Enterprise and Max for large orgs.
Choose it if
- Small and mid-size teams that want one flexible tool replacing several apps.
- Teams that need a free plan with unlimited members.
- Teams comfortable configuring custom fields and automations.
Skip it if
- Companies needing SAML SSO or SCIM without an Enterprise contract.
- Teams wanting a simple tool with little setup (G2 complaints mention a steep learning curve)
Worth knowing
- SAML, Okta and Microsoft SSO, SCIM and audit trails need Enterprise; Business only has Google SSO.
- Pricing shows a promotional annual price next to a higher regular price ($17 vs $25 Business)
- AI usage is metered: pooled credits per user, extra 10,000 credits cost $10.
Notion
All-in-one workspace for wikis, docs and lightweight project databases, priced per member with SSO starting on Business.
- Starting price
- Free; Plus $10 per member per month billed annually
- Pricing model
- per user
- G2 rating
- 4.6 (10,967 reviews)
- Task views and planning
- Timeline, calendar and board views; dependencies.
- Workflow automation
- Automations for task flows and database entries.
- Reporting and dashboards
- Dashboards with charts from multiple sources.
- Integrations
- Slack, GitHub, Jira embeds.
Choose it if
- Startups and small teams combining wiki and project tracking.
- Teams wanting flexible databases and docs in one tool.
Skip it if
- Teams needing time tracking or workload planning.
- Companies needing SCIM or audit logs below Enterprise.
Worth knowing
- SAML SSO starts on Business ($20); SCIM and audit log are Enterprise only.
- Data residency is Enterprise only.
- Business Associate Agreement (HIPAA) available to Enterprise only.
Jira
Atlassian's issue and project tracker, built for software teams and configurable enough to run general work management at scale.
- Starting price
- Free up to 10 users; Standard about $8.48 per user per month (monthly, list)
- Pricing model
- per user
- G2 rating
- 4.3 (7,891 reviews)
- Task views and planning
- Boards, backlog, list, timeline and calendar views (not verified)
- Workflow automation
- Automation steps per plan: 150 per subscription Free, 400 per user/month Standard, 750 Premium, 1,000 Enterprise.
- Pricing model and real cost
- Per user per month with volume tiers; Free up to 10 users.
- Target company size
- Free for up to 10 users; plans scale to 100,000 users.
Choose it if
- Software and IT teams running agile sprints and backlogs.
- Organizations already on Atlassian (Confluence, Bitbucket)
- Companies needing deep workflow customization and up to 100,000 users.
Skip it if
- Non-technical teams wanting a no-training tool (G2 reviewers cite a steep learning curve)
- Teams that need SSO but want it bundled on a low plan (needs Guard below Enterprise)
Worth knowing
- SSO, SCIM and AD sync require Atlassian Guard Standard on Free, Standard and Premium; only Enterprise includes them.
- Free plan is capped at 10 users and has no audit logs; Standard is the lowest tier with audit logs.
- Premium list price applies to instances of 1 to 100 users per an older version of Atlassian's Premium FAQ.
Basecamp
Flat-price project tool from 37signals that bundles message boards, to-dos, chat, scheduling and file storage instead of charging per seat.
- Starting price
- Free (3 users, 1 project); Freelancer $29 per month
- Pricing model
- flat
- G2 rating
- 4.1 (5,400 reviews)
- Task views and planning
- To-dos, Card Tables (Kanban style), scheduling; Gantt-style timeline not listed.
- Workflow automation
- Automatic check-ins only; no rule-based automation listed.
- Time tracking and budgets
- Listed in plan features; availability on Freelancer and Pro is unclear on the vendor's pricing page.
- Reporting and dashboards
- Reports and automatic check-ins on all plans.
Choose it if
- Small teams or agencies that prefer flat pricing over per-seat.
- Teams wanting calm async communication with to-dos and message boards.
- Cost-sensitive nonprofits (10% discount) and schools (free for class work)
Skip it if
- Teams needing detailed Gantt charts or advanced reporting (G2 reviewers note this)
- Buyers needing documented SSO, SOC 2 or EU data hosting.
- Teams above 15 users unless on Pro Unlimited.
Worth knowing
- Plans cap users (Free 3, Freelancer 5, Pro 10, Pro Plus 15); only Pro Unlimited at $199 per month annual has no cap.
- Monthly billing on Pro Unlimited costs $329 per month versus $199 annual, about 40% more.
- Security page lists a PCI DSS self-assessment, CAIQ v4.1 and HECVAT questionnaires; no SOC 2 for 37signals itself, and application databases are generally not encrypted at rest.
Wrike
Work management platform for cross-team projects with tiered plans from a free tier up to custom enterprise packages.
- Starting price
- $10 per user/month billed annually (Team)
- Pricing model
- per user
- G2 rating
- 4.2 (4,540 reviews)
- Integrations
- Wrike Integrate and Two-Way Sync (22 systems) are add-ons, included in Apex.
- Pricing model and real cost
- Per user per month billed annually; seat blocks; add-ons priced separately.
- Target company size
- Team 2 to 15 users; Business 5 to 200; Pinnacle and Apex for larger orgs.
Choose it if
- Mid-size teams running cross-functional projects with approvals.
- Organizations that want EU hosting in Paris.
Skip it if
- Teams over 200 seats wanting self-serve pricing (Business capped at 200 users)
- Small teams that dislike a steep learning curve.
Worth knowing
- Business is annual-only and capped at 200 users; Team is capped at 15.
- Seats are sold in blocks of 5, 10 or 25 depending on size.
- Wrike requires guided deployment for teams of 20 or more (price not listed)
Microsoft Project
Microsoft's scheduling and project portfolio product, sold as Project Plan subscriptions inside the Microsoft 365 ecosystem.
- Starting price
- Not confirmed by Microsoft; third parties list Project Plan 3 at about $30 per user per month
- Pricing model
- per user
- G2 rating
- 4.0 (1,622 reviews)
Choose it if
- Microsoft 365 organizations with PMO-style scheduling needs.
Skip it if
- Small teams wanting a simple board without Microsoft licensing.
Worth knowing
- Plans, features and terms are not verified against Microsoft's own documentation.
- G2 entry price shown is Planner Plan 1 at $10 per user per month.
Teamwork
Project management built for agencies and client-services teams, with built-in time tracking, budgets and profitability reports, priced per user.
- Starting price
- Free (up to 5 users); Basics $9.99 per user per month billed annually
- Pricing model
- per user
- G2 rating
- 4.4 (1,206 reviews)
- Task views and planning
- Real-time project health views; list, board and Gantt views not confirmed.
- Workflow automation
- AI Project Wizard and AI Teammates.
- Workload and resource management
- Workload Planner and AI utilization summaries.
- Time tracking and budgets
- Built-in timer, timesheet reminders, per-project billable and cost rates and budgets.
Choose it if
- Agencies and professional services teams billing client work.
- Teams that need time tracking, budgets and workload planning in one tool.
Skip it if
- Software teams wanting sprint-centric tooling (Jira is positioned for that)
- Companies needing SSO below the Enterprise quote tier.
Worth knowing
- Seat minimums: 3 on Basics, 5 on Accelerate.
- SSO is listed only on the Enterprise column of the pricing page.
- Servers hosted on AWS in the US and EU, choice offered on all plans per pricing page.
Zoho Projects
Low-priced project management from Zoho with Gantt, timesheets and budgeting, tied into the wider Zoho suite.
- Starting price
- Free (3 projects, up to 5 users); Premium $4 per user per month billed annually (third-party)
- Pricing model
- per user
- G2 rating
- 4.3 (560 reviews)
- Task views and planning
- List, simple list, Kanban and Gantt with dependencies, critical path and baselines.
- Workflow automation
- Blueprints, business rules, workflow rules, webhooks, SLAs, custom functions; 5,000 runs/month on Premium.
- Workload and resource management
- Workload check while assigning, planned vs actual hours per user.
- Time tracking and budgets
- Manual or timer, approvals, planned vs actual budgets, earned value.
Choose it if
- Small teams already using Zoho apps.
- Budget-conscious teams needing Gantt, timesheets and budgets.
Skip it if
- Teams wanting a polished interface (G2 summaries cite UI and learning curve)
- Buyers needing SSO on the cheapest plan.
Worth knowing
- Prices are not confirmed on the vendor page; check the live page before quoting.
- SSO appears on Enterprise and above.
- Enterprise includes 10 read-only users, Ultimate 100.
Frequently asked questions
What is project management software?
Project management software helps teams plan work, assign tasks, track deadlines and see progress in one place. Common building blocks are task lists, Kanban boards, Gantt timelines, time tracking and reporting. Tools range from simple task boards to full portfolio and resource management suites.
Which project management software publish their pricing?
12 of the 12 tools we compared publish prices: Smartsheet (About $9 per member/month billed yearly (Pro; estimate, the vendor does not clearly label monthly vs yearly prices)); monday.com ($9 per seat/month billed annually (Basic), min. 3 seats); Trello ($5 per user per month billed annually (Standard)); Asana ($10.99 per user/month billed annually (Starter)); ClickUp ($9 per user/month billed annually (Core; regular $12)); Notion (Free; Plus $10 per member per month billed annually); Jira (Free up to 10 users; Standard about $8.48 per user per month (monthly, list)); Basecamp (Free (3 users, 1 project); Freelancer $29 per month); Wrike ($10 per user/month billed annually (Team)); Microsoft Project (Not confirmed by Microsoft; third parties list Project Plan 3 at about $30 per user per month); Teamwork (Free (up to 5 users); Basics $9.99 per user per month billed annually); Zoho Projects (Free (3 projects, up to 5 users); Premium $4 per user per month billed annually (third-party)). The others quote on request, so ask for a written quote that names the seat or spend basis, the term and the renewal uplift.
Which project management software have a free plan or free trial?
Smartsheet (free trial), monday.com (free plan, free trial), Trello (free plan), Asana (free plan), ClickUp (free plan), Notion (free plan), Jira (free plan), Basecamp (free plan, free trial), Wrike (free plan, free trial), Teamwork (free plan, free trial) and Zoho Projects (free plan, free trial), according to the vendors' sites on October 24, 2026.
Which project management software are rated highest on G2?
Among tools with at least 20 G2 reviews: monday.com 4.7 from 15000 reviews, ClickUp 4.6 from 13158 reviews, Notion 4.6 from 10967 reviews. Ratings were read on October 24, 2026; small review counts move quickly, so read recent reviews from companies your size.